Skip to main content

Webinar: Collaboration at Scale: Defining Done, Ready, and NO.

I was invited to participate in a Scrum Alliance Webinar.  Maybe you would like to listen to us in a discussion of techniques to collaborate at scale (remotely and with many people).  The topic is one that I've got some experience in discussions - yet I never seem to get to done...

Collaboration at Scale: Defining Done and Ready and NO for Distributed Teams 


With Joel Bancroft-Connors, Agile Organizational Coach; David A. Koontz, Agile Transition Guide; and Luke Hohmann, CEO and Founder of Conteneo, Inc.


14 February 2018 11 a.m. ET (USA).
 



The Scrum Guide is pretty clear on the criticality of the definition of Done: "When a Product Backlog item or an Increment is described as "Done," everyone must understand what "Done" means. However, the Scrum Guide ALSO says that the definition of Done can "vary significantly per Scrum Team." This leads us to examine when and how the definition of Done should vary, how distributed teams should create their definition of Done, and what other agreements can help the team be productive, including a definition of Ready and a definition of NO.
Weave - Collaboration at Scale on Definition of Ready

About the Collaboration at Scale Webinar Series

A joint production of Scrum Alliance® and Conteneo Inc., the Collaboration at Scale webinar series is designed to provide focused, outcome-driven solutions to collaboration problems faced by CSPOs, ScrumMasters, and Scrum Team members in organizations of 10 or more Scrum Teams.

Download the slide presentation.

Watch/listen to the recorded webinar.

PRESENTERS

Joel Bancroft-Connors

Joel Bancroft-Connors is a professional Gorilla talker, tackling tough issues no one wants to deal with that are killing teams and organizations. He is dedicated to solving challenges associated with enterprise programs and projects. Having worked in such roles as customer support, product management, and program management, Joel understands challenges across the business, helping organizations navigate change while guiding teams to happiness.

Joel is a principal consultant with Applied Frameworks, whose mission is helping its clients find the best framework for their success, instead of making an existing framework fit them.

His writing can also be found at AppliedFrameworks.com and TheGorillaCoach.com.


David A. Koontz

David A. Koontz is an Agile Transition Guide for organizations wishing to explore and discover their unique path to Lean/Agile software development. Previously a software engineer with 20+ years developing software solutions within a variety of industries. David uses his experience in group dynamics, systems thinking and the power of the Agile philosophy to unleash a team’s full potential. He enjoys mentoring individuals and coaching teams. David believes in empowering the team with self-organization, setting them on the path to achieve the team's purpose and providing them the proper intrinsic motivation to move the team along the productivity curve toward ultra performance. David has experience teaching Scrum and XP practices to multiple groups that evolved into Agile teams delivering quality software and value to customers.


Luke Hohmann

Luke Hohmann is the founder and CEO of Conteneo Inc. (formerly the Innovation Games Company). Conteneo’s enterprise software platforms and professional services merge collaboration frameworks, data analytics, and domain expertise  to help organizations optimize decision making in the areas of strategy, innovation, sales, product development, and market research. Luke is also co- founder of Every Voice Engaged Foundation (EVEF), a 501(c)3 nonprofit that that helps citizens, governments, and other nonprofit organizations collaborate at scale to solve technical and wicked problems. EVEF has been a leader in the Participatory Budgeting movement, helping citizens prioritize hundreds of millions of dollars through budget games. EVEF has also partnered with the Kettering Foundation to create Common Ground for Action, the first platform for scalable deliberative decision making. Luke is thankful for the thousands of colleagues from the Agile community who have donated their time to EVEF.


See Also:

Exercise:: Definition of Ready & Done

Elements of an Effective Scrum Task Board

Definition of Done - the Ty variant 

Post a Comment

Most Popular on Agile Complexification Inverter

Exercise:: Definition of Ready & Done

Assuming you are on a Scrum/Agile software development team, then one of the first 'working agreements' you have created with your team is a 'Definition of Done' - right?



Oh - you don't have a definition of what aspects a user story that is done will exhibit. Well then, you need to create a list of attributes of a done story. One way to do this would be to Google 'definition of done' ... here let me do that for you: http://tinyurl.com/3br9o6n. Then you could just use someone else's definition - there DONE!

But that would be cheating -- right? It is not the artifact - the list of done criteria, that is important for your team - it is the act of doing it for themselves, it is that shared understanding of having a debate over some of the gray areas that create a true working agreement. If some of the team believes that a story being done means that there can be no bugs found in the code - but some believe that there can be some minor issues - well, …

Elements of an Effective Scrum Task Board

What are the individual elements that make a Scrum task board effective for the team and the leadership of the team?  There are a few basic elements that are quite obvious when you have seen a few good Scrum boards... but there are some other elements that appear to elude even the most servant of leaders of Scrum teams.









In general I'm referring to a physical Scrum board.  Although software applications will replicated may of the elements of a good Scrum board there will be affordances that are not easily replicated.  And software applications offer features not easily implemented in the physical domain also.





Scrum Info Radiator Checklist (PDF) Basic Elements
Board Framework - columns and rows laid out in bold colors (blue tape works well)
Attributes:  space for the total number of stickies that will need to belong in each cell of the matrix;  lines that are not easy eroded, but are also easy to replace;  see Orientation.

Columns (or Rows) - labeled
    Stories
    To Do
    Work In P…

A T-Shaped 21st Century Knowledge Worker

Knowledge workers in the 21st Century must have many areas of deep knowledge, while also be capable of collaboration across multiple other domains with dissimilar T-shaped individuals.  This description of a person is a metaphor.  Compare it to the shape of the "I" in the classic saying there is no "I" in Team.


I first read about Scott Ambler's term "Generalizing Specialist" - but it's so hard to remember the proper order of the words... get it backwards and it has an inverted meaning... T-Shaped is easier to remember. 
A generalizing specialist is someone who:
Has one or more technical specialties (e.g. Java programming, Project Management, Database Administration, ...). Has at least a general knowledge of software development. Has at least a general knowledge of the business domain in which they work. Actively seeks to gain new skills in both their existing specialties as well as in other areas, including both technical and domain areas.  General…

A FAILURE to Communicate

I was working with a failing team some time ago.  I use "failing" to describe the outcome of the team - not the people on the team.  Are you OK with that description?



An issue arrose in the stand up - a team member that was to verify the quality of a procedure did so and reported that there were a few records that didn't match expectation in the data set.  Upon inquire the number of records not matching was over 2000.  Most people acknowledged immediately the exaggeration - I could tell by the laughter.  After about 10 minutes of discussing the details of the problem - it appeared the team had a handle on the specific situation.

I stopped the discussion and inquired if they could name the impediment.  One team member did a great job of describing the impediment as a _communication gap_.  Wonderful - I could work with that - the problem had a name and it didn't include anyones Proper Name.

"If the problem has a first name; we are going to have a problem."

I&#…