Skip to main content

What belongs on the Task Board?

I wonder about these questions a lot - what types of task belong on the task board?  Does every task have to belong to a Story?  Are some tasks just too small?  Are some tasks too obvious?  Obviously some task are too larger, but when should it be decomposed?  How will we know a task is too large?

I answer these questions with a question.  What about a task board motivates us to get work done?  The answer is: T.A.S.K.S. to DONE!



Inherent in the acronym TASKS is the point of all tasks, to get to done.  That is the measure of if the task is the right size.  Does it motivate us to get the work done?  (see notes on Dan Pink's book: Drive - The surprising Truth about what motivates us) If we are forgetting to do some class of task then putting it on the board will help us remember.  If we think some small task is being done by someone else, then putting it on the board will validate that someone else is actually doing it.  If a task is obvious, then putting it on the board will take virtually no time and promote the well being of getting things done.  If a task is too large it will never move to done.

Sisyphean - adjective (of a task) such
that it can never be completed.
I walked up to a task board just this week and saw a set of Sisyphean Tasks.  It was a signal that the board would not be helpful.  No flow would happen.  The task would get to In-Process and stay there for life.  What information would radiate from this board?  A static task board sends the one signal - we don't know what we are working on, and we can't tell you.

The solution for this group was to realize that those epic tasks were a story or a class of work and after reforming the task board a bit, we made a minor improvement.  Hey, that's what it's all about.


Oh... no, maybe that's the Hokey-Pokey.


See Also:
Why Visual Management Techniques are so Powerful
Elements of an Effective Scrum Task Board
7 Aspects of a GREAT Impediment Sticky

Comments

So just to be clear... a task board where the tasks are not in motion on a daily basis is an indication that *something* is wrong. It might be that the tasks are too large. It may be that no one really cares and is not moving the task (yep, that's happened to me also). But by failing in this endeavor to track task with an info-radiator you might learn something.

Remember to have FUN!

Most Popular on Agile Complexification Inverter

Exercise:: Definition of Ready & Done

Assuming you are on a Scrum/Agile software development team, then one of the first 'working agreements' you have created with your team is a 'Definition of Done' - right?



Oh - you don't have a definition of what aspects a user story that is done will exhibit. Well then, you need to create a list of attributes of a done story. One way to do this would be to Google 'definition of done' ... here let me do that for you: http://tinyurl.com/3br9o6n. Then you could just use someone else's definition - there DONE!

But that would be cheating -- right? It is not the artifact - the list of done criteria, that is important for your team - it is the act of doing it for themselves, it is that shared understanding of having a debate over some of the gray areas that create a true working agreement. If some of the team believes that a story being done means that there can be no bugs found in the code - but some believe that there can be some minor issues - well, then yo…

David's notes on "Drive"

- "The Surprising Truth about what Motivates Us" by Dan Pink.

Amazon book order
What I notice first and really like is the subtle implication in the shadow of the "i" in Drive is a person taking one step in a running motion.  This brings to mind the old saying - "there is no I in TEAM".  There is however a ME in TEAM, and there is an I in DRIVE.  And when one talks about motivating a team or an individual - it all starts with - what's in it for me.

Introduction

Pink starts with an early experiment with monkeys on problem solving.  Seems the monkeys were much better problem solver's than the scientist thought they should be.  This 1949 experiment is explained as the early understanding of motivation.  At the time there were two main drivers of motivation:  biological & external influences.  Harry F. Harlow defines the third drive in a novel theory:  "The performance of the task provided intrinsic reward" (p 3).  This is Dan Pink's M…

Do You Put “CSM” After Your Name?

I’ve noticed a new trend—people have been gaining titles. When I was younger, only doctors had initials (like MD) after their names. I always figured that was because society held doctors, and sometime priests (OFM) in such high regard that we wanted to point out their higher learning. I hope it was to encourage others to apply themselves in school and become doctors also. Could it have been boastful?

The Wikipedia describes these “post-nominal initials”:
Post-nominal letters, also called post-nominal initials, are letters placed after the name of a person to indicate that the individual holds a position, educational degree, accreditation, office, or honor. An individual may use several different sets of post-nominal letters. The order in which these are listed after a name is based on the order of precedence and category of the order. That’s good enough for me.
So I ask you: is the use of CSM or CSP an appropriate use of post-nominal initials?
If your not an agilista, you may wonder …

Situational Leadership II Model & Theory

Have you ever been in a situation where you thought the technique needed to move forward was one thing, yet the person leading (your leader) assumed something else was what was needed?  Did you feel misaligned, unheard, marginalized?  Would you believe that 54% of all leaders only use ONE style of leadership - regardless of the situation?  Does that one style of leading work well for the many levels of development we see on a team?

Perhaps your team should investigate one of the most widely used leadership models in the world ("used to train over 5 million managers in the world’s most respected organizations").  And it's not just for the leaders.  The training is most effective when everyone receives the training and uses the model.  The use of a ubiquitous language on your team is a collaboration accelerator.  When everyone is using the same mental model, speaking the same vernacular hours of frustration and discussion may be curtailed, and alignment achieved, outcomes …

Elements of an Effective Scrum Task Board

What are the individual elements that make a Scrum task board effective for the team and the leadership of the team?  There are a few basic elements that are quite obvious when you have seen a few good Scrum boards... but there are some other elements that appear to elude even the most servant of leaders of Scrum teams.









In general I'm referring to a physical Scrum board.  Although software applications will replicated may of the elements of a good Scrum board there will be affordances that are not easily replicated.  And software applications offer features not easily implemented in the physical domain also.





Scrum Info Radiator Checklist (PDF) Basic Elements
Board Framework - columns and rows laid out in bold colors (blue tape works well)
Attributes:  space for the total number of stickies that will need to belong in each cell of the matrix;  lines that are not easy eroded, but are also easy to replace;  see Orientation.

Columns (or Rows) - labeled
    Stories
    To Do
    Work In P…